Why use the Document Repository?
The Document repository is your digital assistant for maintaining tax compliance and ensuring your VAT settings are correct. Think of it as your personal tax document analyzer that helps prevent costly mistakes and ensures you're following the right tax rules for your business.
The key benefits are:
✅ Automatic document analysis that helps verify your VAT status;
🔎 Early detection of potential mismatches between your settings and official
documents;
😮💨 Simplified tax compliance management;
⚠️ Reduced risk of incorrect tax submissions.
What documents can you upload?
The Document repository accepts various official documents that help verify your tax status. Here's what you can upload:
Document type | Why it's important |
VAT Registration Certificates | Confirms your official VAT status and registration number |
Government Letters about VAT | Shows your current tax obligations or exemptions |
Business Registration Documents | Verifies your business type and legal status |
Tax Assessment Notices | Contains important information about your tax situation |
Examples:
Franchise regime notices
VAT registration certificates
Official tax authority correspondence
How it works
Our AI performs several key functions:
1. Automated Document Scanning
Identifies key VAT-related terminology;
Recognizes VAT ID numbers and formats;
Detects references to specific tax laws.
2. Status Verification
Compares document information with your current settings;
Flags potential mismatches;
Suggests corrections when needed.
Step-by-Step upload guide
Select the "Document Repository" option in your dashboard
Click "Upload Document" and choose your file (pdf, jpg)
Select the document type from the dropdown menu
Wait for the AI analysis to complete
Review the suggested actions based on the analysis
Understanding your documents
The system helps you interpret important information found in your documents:
What We Look For | Why It Matters |
VAT Numbers | Confirms your registration status |
Tax Status Declarations | Verifies your VAT obligations |
Revenue Thresholds | Helps determine appropriate VAT treatment |
Legal References | Ensures compliance with specific regulations |
Best Practices
Upload documents as soon as you receive them from authorities
Ensure documents are clear and readable
Keep your Document Repository up to date with your latest tax documents
Review AI suggestions promptly and make recommended changes
💡 Pro Tip: Regular document uploads help maintain accurate tax settings and prevent compliance issues before they occur.
Don’t hesitate to contact us whenever you have a question at tax-coach@accountable.eu.
We’re here to help and guide you further 😊