If you use a cashbook or POS system, you can record your income in Accountable without having to enter each individual transaction.
🗂️ Why You Can Bundle Your Income
Thanks to your POS system, which documents all sales, you can easily summarize your income for a day or a week and enter only the total amount into Accountable.
This saves you time and remains fully compliant. ✅
Important: You must always be able to prove when and how much you’ve earned - and that's exactly what your cashbook or POS system helps you do.
💡Tip: Many electronic POS systems generate a Z-report at the end of the day. This report sums up all sales of the day and is the perfect proof for your bundled income in Accountable.
🧾 How to record your cash income in Accountable
Create a new "Add non-invoice revenue":
Go to "Income" > click on the 3 dots in the top right > select "Add non-invoice revenue"
Upload your receipt (the total sales overview) using the "Upload document" button.
Important: You can choose whether to record the income for one day or the entire week.
Select the category "Sale of Goods."
Enter the total amount and tax rate:
Example: Enter the total for your income with 19% VAT and select VAT rate: 19%.
Example: If you also had income with 7% VAT, add a new item for that amount and select VAT rate: 7%.
💡 Good to know:
You can upload your daily or weekly reports from your POS system at any time as proof for the corresponding income in Accountable.
Bundling is only allowed for B2C sales - meaning sales to private customers - within Germany.
For B2B sales - meaning transactions with other businesses - each income must be recorded individually through an invoice.
Remember: Even if you upload your receipts in Accountable, the original documents must still be kept physically for 10 years.
❓ FAQ
Can I bundle multiple weeks?
➡️ No, for tax purposes, you should bundle your income weekly at the latest to maintain a clear connection to the cash receipts.
What happens if I have multiple VAT rates?
➡️ Add an item for each VAT rate in your income - this keeps your data accurate.
How do I prove my cash income?
➡️ Use the reports or export functions of your POS system. Be sure to keep them safe in case the tax office requests proof.