Go to www.accountable.eu and click on "Get started for free"

Enter your mail-address and click on continue

Enter your name

Enter your family name and click on continue

Select "yes" if you are self-employed and "No" if you are not. If you don't know, click on "I don't know".

Select if you have been self-employed less than a year of for over a year. Select "I don't know", if you don't remember.

Do you have a sole proprietorship, company or are you a student self-employed?

Select "non of the businesses below is mine, enter vat-number manually".

Enter your VAT-number and select continue

Are you "principal/complementary" self-employed?

Select whether you are fully self-employed or if this is your secondary activity.

Select how many days per week you work as self-employed.

Are you subject to VAT? If not, select if you requested a VAT franchise or full exemption. ( For more information about the franchisee status, read the article ‘Everything You Need to Know About the VAT Franchisee Status’)

Select your profession, or skip this question.

Use your promo code if you have one. On the right-hand side, you’ll sometimes also find a free promo code provided by Accountable.

Choose a password for your Accountable account. Do not share this password with anyone.
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Click on “Account → Settings” in the bottom-left corner of the screen
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Click on Personal Details and enter all your personal, company, and bank information. Most fields will be filled in automatically based on your answers when creating your account. Please review everything and make sure your address and VAT number are also entered correctly.
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By scrolling down, you’ll see the option “E-mail Alias.” You can add up to three email addresses from which you can send invoices to revenues@accountable.eu or expenses@accountable.eu.
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Invoices sent from these email aliases to those addresses will be imported directly into your Accountable account.
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Under Login Methods, you can enable 2FA or add other login options.
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Under the “Taxes” tab, you can edit your tax settings. Choose the method for profit estimation. Accountable recommends selecting “Extrapolation”, especially if your account has been active for some time and invoices have already been uploaded to your account.
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Choose your VAT type and decide whether you want to make income tax prepayments. You can read more about income tax prepayments in this article.

The Invoice Reminders tab is a simple tool to automate and streamline sending reminders for unpaid invoices to your clients. Customize it with the text and variables you prefer. Once set up, you can use it directly from the Revenue screen.
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Under the Peppol Invoicing tab, you can register for Peppol for free with Accountable. Starting in 2026, all B2B invoices will be required to be sent through Peppol. You can read more about how to register for Peppol here.
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Under the Data Access tab, you can grant access to people such as your accountant or tax coach. Click on Give Access to Someone and enter their email address. They will then receive an email with instructions to add you as their client.
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Article: How can I give my accountant access to my documents?

Under the Cars tab, you can add your vehicles. Make sure to select the correct VAT deductibility for each car. The chosen percentage will then be automatically applied to all future invoices related to that vehicle.

Under the Bank Settings tab, you can connect your current bank account to your Accountable account. Once connected, all received payments and paid invoices will automatically be marked as paid. You’ll also see all your transactions on the Banking page.
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Click on Upload expenses.

Then, click on Select a file and choose one or more expenses to upload.

Click on the three dots (options menu) to create an expense or credit note manually.

Click on the chart icon to access the dashboard.

This will give you a full overview of all expenses categorized by suppliers and categories.

You’ll find an overview of deductible costs for the current year.

Next to it, you will see the amount related to the current quarter.

Click on the filter icon to select from various filter options, helping you sort expenses based on your needs.

From the bank screen: Find the transaction and link it directly to the matching expense.

From the expense itself: After adding the expense, scroll down and click on "How was this expense paid?" Then select the matching transaction with the same amount.

From there, you can add a client.
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Add a name to the item.

Optionally, add a description.

Select the right category and add the price.

There is also an option to select from the price list, where you have everything set up, including the name, category, and price.

Save the invoice and send it to the client.

Save it and quit, etc.
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Once the invoice is ready you can click on save & prepare to send

In order to send the invoice through Peppol, you need to click on "Send invoice via Peppol" to activate it.

The same applies if you want to send the invoice via email. However, you need to ensure that the client’s email is entered.

In case you just want to save the invoice but not send it yet, you can simply click on Save & quit.

If the revenue invoice is marked as not sent, it means it is a draft invoice and won't be considered in your client’s revenue.

If the invoice was sent via external email, you can simply mark it as sent by clicking on the tick icon ✅.

Alternatively, you can click on the email emoji 📧 to send it directly to the client.

To do this, you need to click on the revenue invoice.

Import invoice

Create credit note

Import credit note

Add a non-invoice revenue (ticket)

Create a quote

Schedule a recurring invoice
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You can use this feature if you make over-the-counter sales without invoices. Examples include a doctor or physiotherapist recording revenue, or a small shop owner recording a sale. For this type of sale, the name and address of your client’s client are not required. This feature applies to revenue under 250 euros, except when it’s for a daily receipt book.

You can also use this feature to add entries from your client's daily receipt book.

Other income such as subsidies (taxable/non-taxable), insurance payouts, indemnities & aid, or donations can also be added as non-invoice revenue. See the categories below:

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Click on the chart icon in the top right corner on the revenue screen to access the dashboard.
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An overview of total revenue excluding VAT for the current year.

Next to it, you will see the amount related to the current quarter.

Click on the filter icon to choose from various filter options, helping you sort revenue based on your needs.

Go to “Clients”.

You can either search for existing clients or click on “Add a new client” to add a new one.

Business or Organisation: For every company, self-employed person, or organisation.

Private individuals or organisations without a VAT number.

Diplomat or diplomatic organisation.

Go to “Price list”........

From there, you can access the existing price lists, edit them, or add a new price list.

At the top of the page, you can select the year you want to view.

Once a quarter is closed and submitted, it may no longer be visible by default.

To view all previous quarters, click on “Show all 20xx” in the top-right corner.

This will make all past quarters visible again.

You can manage social contributions directly from this page.

When the quarterly amount needs to be adjusted, you can update it here.

You can find your client listing (if you are required to submit one) in the taxes screen of the relevant year.

You can find your intercom listing ( If you are required to submit one) in the taxes screen of the relevant quarter.

For franchisee or VAT-exempt users, you can find your special VAT return in the taxes screen of the relevant quarter. If you don't know what a special VAT return is, we suggest you to read through following article.

Part 1: Personal income (employment, real estate, etc.) and deductible expenses (e.g. donations). Employment income is usually pre-filled.

Part 2: Income and expenses related to self-employed activities.

Each choice will have a different impact on your social contribution and tax prepayments in Accountable, either higher or lower depending on the option selected.

This also impacts the tax banner on the taxes page, showing the tax profit for the current year and the full-year income tax based on your profit input.

The same applies to the bank screen banner, which also impacts the cash availability.

Click the chart icon to view a summary of your yearly profit and loss.

Click on “More” → “Export your data” to download your data. You can choose from different export options and select a specific period.

To export documents based on quarterly linkage, this must be done via the VAT return page.

To download the P&L, simply click on “More” → “Export your data” to download your P&L. Don’t forget to add the needed period before exporting!

The Excel file provides a detailed breakdown of the financial data, making it easier to analyse and prepare the necessary documentation for tax filings.

Web: Support → AI Tax Advisor

Mobile: tap the ✨ AI Tax Advisor icon in the bottom-right.

🎯 Be specific: add goal + period (e.g., “this quarter”, “for 2025”).

📝 Add context: activity, status (Self-employed/new S-E/student/one person company).

1️⃣ Ask one thing at a time when possible.

✅ Use action words: “list steps”, “give a checklist”, “estimate”.