In this video, I show you how to easily submit your VAT return on Intervat and close your quarter with Accountable!

Your quarterly VAT submissions are due every 3 months, and need to be submitted and paid by the 25th of the next month following the quarter (January 25th, April 25th, July 25th, October 25th).

This guide explains how to review your data, submit your VAT return, and complete the payment.

The first thing you need to do to close your quarter, is make sure you have added all of your professional expenses to your app. That's right, it's time to turn your wallet upside down, clear out your mailbox and make sure you've uploaded all receipts and purchase invoices of the last quarter.

Watch out, if you have documents "to review" at the top of your expense list, they will not count in your VAT return. Make sure all your expenses are in order to proceed to the next step.

The second step is to make sure that all of your professional revenue of the last quarter is present in your app. This means that all of the invoices you sent out in the last quarter need to be uploaded or created and that the ones that have been paid, are marked as paid.

Similarly to expenses, only invoices that are "in order" will count in your VAT returns.

Made any credit notes? Don't forget to upload or create them as well!

On the taxes screen, select the VAT declaration that you want to submit.
The first step is the Tax review. Control and validate all the automated checks.

After the Tax review is completed, the second step is submission. Simply click on "Submit to SPF Finances", the app will send the VAT declaration directly to the SPF, nothing else to be done on your side.

You will receive an automated confirmation email.
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You can find your submission acknowledgment in your Intervat profile in "My dashboard" (if you are a natural person, the submission is listed on Intervat when you log in with your actual VAT number, not with your national registry number).

Due to limitations, the submission acknowledgment PDF is currently not available in the app (coming soon).
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After submitting your VAT return, the only thing that is left, is to pay your VAT balance of the quarter. You will find all information under the "VAT payment" step. At the top of the page, you will be able to find the payment details to transfer the amount, and a QR code to make the transaction super easy from your preferred bank app.

After the payment is done, click "mark as paid".

Your VAT balance is positive? This means that you will get money back from the state and don't need to pay anything.

After you receive the reimbursement from the tax office, click "mark as recovered".

Your balance is 0€? You don't need to pay anything. Simply click "mark as paid".

If you work with an accountant, or need to make adjustments outside of the app, you can also download the XML file.
Click the 3-dots menu and select "email VAT return to me". You will receive the XML file via email.

The VAT declaration will automatically be marked as "submitted". However, you still need to upload the file on Intervat in order to finish submission.

If your accountant is doing the tax declaration for you, simply click "Mark as submitted". This button simply marks your VAT return as submitted without the app submitting anything.

You can only submit the VAT declaration during the VAT closing period (between the 1st and the 25th of the month following a quarter). It is not possible to submit a tax declaration before or after these dates. If you need to catchup a previous VAT declaration, you could check directly on Intervat or contact SPF Finances.

You’ll find all the information in this article.

When submitting your quarterly VAT return on Intervat, you may encounter an error code. We have an article covering the most common errors. Please take a look for more details.