When filing your quarterly VAT return on Intervat, you may realize that a mistake was made in your submission. If this happens, don't worry, you can correct it. Below is a guide on how to correct your VAT return, both during and after the submission period.
⚠️You can submit your VAT return between the 1st and the 25th of the month following each quarter.
After the deadline, corrective submissions are not possible. If the submission period has closed, you can adjust your VAT in the next quarter. For assistance, please reach out to your Tax Coaches.
1. Correction during the submission period
A. Submission via Accountable
To submit a VAT return correction through Accountable:
Log into your Accountable account and navigate to the "Taxes" section.
Locate your VAT return for the relevant quarter (Don’t forget to toggle ‘Show all [year]’ (e.g., Show all 2025) to be able to find your past submissions.)
Click on the "Mark as not done" button to unlock the VAT period.
Make the necessary corrections in the "Revenue" or "Expenses" section.
Return to the "Taxes" screen and locate your VAT return.
Click on "Submit to SPF Finance".
Input the number of declarations already filed. The app will usually suggest this automatically.
Submit the correction.
This process will send a new submission directly on Intervat, making sure your correction is filed correctly within the designated period.
B. Submission via XML File
Alternatively, you can correct your VAT return using an XML file. Here's how:
Log into your Accountable account and navigate to the "Taxes" section.
Locate your VAT return for the relevant quarter (Don’t forget to toggle ‘Show all [year]’ (e.g., Show all 2025) to be able to find your past submissions.)
Click on the "Mark as not done" button to unlock the VAT period.
Make the necessary corrections in the "Revenue" or "Expenses" section.
Return to the "Taxes" screen and locate your VAT return.
Click on the 3 dots next to the "Submit to SPF Finance" option.
Click on "Email VAT return to me" to receive the XML file via email.
Download the XML file from the email.
Log in to Intervat and upload the corrected VAT return (XML file) in the 'Declaration by file' section of the dashboard.
Tick the 'Reload into the screen' option, then click "Continue".
Paste your reference number (available in your (previous) submission receipt on Intervat)and confirm your email address.
Click 'Next Step' and provide your comments explaining the correction.
Validate the data, submit, and sign the document.
Finally, submit your correction.
2. Correction after the submission period
If you missed the submission period, you still have options:
Submit the corrected figures in the next quarter's VAT return.
Make necessary adjustments to the grid (e.g., grid 62 in the XML file) to account for any discrepancies from the previous VAT return.
Contact SPF Finances for assistance in handling corrections.
📋 Summary of Correction Methods
🕐 During the Submission Period
🧭 Step | ✅ Via Accountable (sans XML) | 📨 Via fichier XML |
1️⃣ Connection | Log in to Accountable | Log in to Accountable |
2️⃣ Access to Declaration | Go to Taxes | Go to Taxes |
3️⃣ Unlocking | Mark as undone | Mark as undone |
4️⃣ Correction | Modify Revenues/Expenses | Modify Revenues/Expenses |
5️⃣ Download | Not necessary | Receive XML file via email |
6️⃣ Submission | Submit to SPF Finances | Upload XML file to Intervat |
7️⃣ Finalization | Direct submission via Accountable | Reference + signature on Intervat |
⏳ After the submission period
🧭 Step | 📅 Available method |
1️⃣ Connection | Log in to Accountable or Intervat |
2️⃣ Access to Declaration | Prepare the next declaration or access Intervat |
3️⃣ Unlocking | N/A |
4️⃣ Correction | Adjust via the next declaration or grid 62 |
5️⃣ Download | N/A |
6️⃣ Submission | Next declaration with adjustments |
7️⃣ Finalisation | Verification or contact with SPF Finances |
💡 Choose the most suitable method for your situation. Direct submission via Accountable is the fastest if it's still possible.
If you have any questions or need additional assistance, feel free to reach out to us at support@accountable.eu.