In this video, I show you how to easily submit your VAT return on Intervat and close your quarter with Accountable!
Step 1 / Prepare your Expenses 💸
The first thing you need to do to close your quarter, is make sure you have added all of your professional expenses to your app. That's right, it's time to turn your wallet upside down, clear out your mailbox and make sure you've uploaded all receipts and purchase invoices of the last quarter.
Watch out, if you have documents "to review" at the top of your expense list, they will not count in your VAT return. Make sure all your expenses are in order to proceed to the next step.
Not sure how to classify certain documents? Don't worry, that's what we are here for. Just reach out to us via the chat window in your app!
Step 2 / Prepare your Revenue 💰
The second step is to make sure that all of your professional revenue of the last quarter is present in your app. This means that all of the invoices you sent out in the last quarter need to be uploaded or created and that the ones that have been paid, are marked as paid.
Similarly to expenses, only invoices that are "in order" will count in your VAT returns.
Made any credit notes? Don't forget to upload or create them as well!
Step 3 / Download your VAT return ⚡️
Once you are certain that all of your documents are safely and correctly stored in the app, it's time to generate your VAT return in the "Taxes" screen of your app.
Simply navigate to your "Taxes" screen on the bottom right of your app, click on "VAT submission" and then on "Review and Submit". Pass the tax checks and then export your VAT return ("Send the VAT return by email").
You will now receive the XML-file of your VAT return in your inbox, ready to be uploaded on Intervat. I attached a video explaining the steps below.
Step 4 / Submit your file on Intervat ⚡️
Now that you've downloaded the XML-file that you received in your mailbox, it's time to upload it on Intervat, the government website where you submit your VAT return.
🚨 As a natural person self-employed, you need to select your national register number in order to submit your VAT return (and other quarterly returns):
In the video we show you how to do this exactly.
This is the summary:
Go to this website and log in using your ID card or Itsme.
Go to your dashboard and do a "declaration by file"
Upload the XML-file you received in the first field and click on "Continue" to upload the file.
⚠️Caution: Even though the file is now uploaded, you still need to sign the VAT return
Click on "Sign" next to the uploaded file and sign and submit the VAT return
5. If you wish, you have the possibility to download the official FOD Finances receipt in PDF format: in the list of submitted documents, click on the corresponding icon.
Step 5 / Pay your VAT (if needed)⚡️
After submitting your VAT return, the only thing that is left, is to pay your VAT balance of the quarter. You will find this amount in your "Taxes" screen, under "VAT payment". At the top of the page, you will be able to find the payment details to transfer the amount.
Your VAT balance is positive? This means that you will get money back from the state and don't need to pay anything!
🚨 The VAT payment due to link to your VAT return is not a deductible expense and you can therefore not create an expense for this payment.
💡 You must classify the transaction from the bank screen as "Another professional payment > A tax payment > Payment for VAT and select the quarter corresponding to the payment". |
Questions? Simply reach out to us through the chat!