⚠️ Only the accounting entries and admin fees can be encoded in the app as a deductible cost.
1/ What kind of documents and how to encode them as an expense?
You only need to encode the accounting entries document (“écritures comptables”) + Administrative fees invoice that you can request to the Social secretariat that issues payslips.
1.1 How to encode the accounting entries?
→ For the amounts in the debit column:
🚨 You have to encode the amounts in the debit column only for the general account (=compte général in the doc) that starts with 6: |
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💡In the category Compensation > Director's compensation: |
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→ For the amounts in the credit column
🚨You need to take the amounts in the credit column only for the general account that starts with 6 or 7 and create a credit note in the category Compensation > Director's compensation: |
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❌ Eco-voucher may appear in accounting entries under an account starting with 6**, but they can not be included in the encoding. |
1.2 How to encode Administrative fees invoice?
→ Encode the invoice in the expense in the category Legal & other fees > other fee:
💡Double-check the VAT amount on the invoice to ensure that it corresponds to the VAT amount in the expenses incurred. |
2/ Mistakes to avoid
❌ Never encode in the expense tab: Précompte invoices !!! ❌ |
Example of Précompte invoice:  |
❌ Freelancers and companies you hire are not employees. Their invoices must be encoded in the "Subcontracting" category ❌ |
If you receive a file called “Compte d’entreprise”, this is not to be encoded in Accountable. This is the recap of the year.