Accountable

This guide explains how to take care of closing your business correctly and avoid unpleasant surprises

Thinking of shutting down your business? Here’s how assets, books, and VAT are handled

Did you already have investments before joining Accountable? This article explains all the necessary steps to take

Adding existing investments (fixed assets) when joining Accountable

Did you follow a training and use the SME e-wallet to pay for part of it? This guide explains what the SME e-wallet is, and how to record it correctly…

How do I record an SME e-wallet subsidy in Accountable?

Suleyman

Anouar

Nicolas Quarré

A complete How-To guide for our Expenses universe

Manage and optimize your business expenses

A list of all required details which should be on every purchase invoice from your supplier.

What is a correct purchase invoice?

Do I need to wait for the bank transaction to appear before scanning the receipt?

You can also link multiple expenses to a single payment in just a few clicks. 🎉

Linking Multiple Expenses to a Single Payment

Adding expenses in Accountable is quick and easy, whether you’re on the mobile app or web. Here’s how!

How to add an expense

Find out what really matters on your receipt or invoice and how Accountable helps you with this.

What information must an invoice or receipt include in order to be deductible as a business expense?

When managing your business expenses, you have multiple ways to add your expenses. Whether you are uploading receipts, creating expenses manually, or importing them via email, here’s how to do…

How to encode an expense and what to do if it includes negative amounts ?

Everything a self-employed sole proprietor needs to know about deducting home-office costs, splitting land from building, and the tax consequences when you eventually sell.

Using your home as a professional space: deductions, depreciation and the capital gains risk

🇧🇪  Can I throw away my paper receipts once in Accountable?

How long should you keep your paper receipts and how to store them best.

Do I still need to keep paper receipts?

Simon

Jennifer

Expenses basics

The purchase invoice mentions 2 VAT rates? Here is how to encode a purchase invoice with multiple VAT rates in Accountable

Can I add expenses with mixed VAT rates?

How to scan receipts on the go and how to upload them in batches.

Scan your first professional expense

I want to make sure I recover the VAT from my purchase.

Manage VAT to recover from purchase invoices

I still make a lot of expenses in cash. Does Accountable work for me?

How can I add expenses that were paid in cash?

I have expenses that are as well private as related to my business. Can I split ?

Manage costs that are partly professional, partly private

I make a lot of expenses with my credit card. Does Accountable work for me?

Manage expenses paid by credit card

Your receipts deserve a better home—and that’s exactly what Accountable is built for.

Add your first receipt

When scanning or adding expenses, simply select the currency and the app will compute the related EUR amounts

How to add expenses in other currencies

Everything you need to know about your invoices for purchases outside the EU if you are subject to VAT.

How do I record my expenses outside the European Union?

This step-by-step guide explains how to automate recurring expenses in Accountable.

Add recurring expenses in Accountable

There are several ways for you to import documents in Accountable

Add expenses from anywhere but your phone

Step-by-step guide to help you correctly encode a new car purchase in Accountable and ensure it's properly recorded for your business.

Step-by-step guide: Encoding a new car purchase in Accountable

Commercial vs. Normal rental contracts: the difference

Commercial or residential rental contract: What expenses can you deduct?

Here’s how to record it properly in your Accountable app to keep things balanced and tax-compliant!

💳 You've  received revenues via Stripe, Mollie, PayPal, or similar platforms ?

Belgium's special VAT return for franchisee and exempt businesses: EU purchases of goods, services from foreign providers, the €11,200 threshold, what giving your VAT number means, deadlines and penalties.

All you need to know about special VAT returns in 🇧🇪

It is easy to import expenses that you received via email. Just forward them to us!

Add expenses from e-mail

Professional use is the share of an expense that you actually use for your self-employed activity. It determines what you can deduct from your income tax and how much VAT…

What is professional use and how do you
determine it for your expenses?

Learn how to link, unlink, or fix a bank transaction match on your expenses, check your automatic matching settings, and understand the "Pending" payment status.

Manage links between expenses and bank transactions

This article explains who can use meal vouchers, what the 2026 rules and amounts are, and how to correctly encode a Monizze invoice in Accountable for one-person companies (BV/SRL).

🧾 Meal vouchers for one-person companies in Belgium: benefits & how to encode them in Accountable

Anne

Manage your expenses in the app

When traveling for work, you can use per diems to cover your costs and you can also deduct other travel expenses. Here is how it works.

How to deduct your travel expenses?

Learn what and how to deduct your home office expenses

Working from home: what you can claim and how?

How VAT works on EU expenses: Reverse charge, refunds, and important rules for small business owners and VAT-registered freelancers.

VAT on EU Expenses: Refunds, Reverse Charge & Rules

Covers the deductibility and encoding of all travel expenses types

How to handle travel expenses?

This page will explain how amortisation works and how to manage your assets in your Accountable account.

🇩🇪 How to manage assets and amortisation in Germany?

This article explains how to integrate previously purchased assets.

How to add my existing assets under amortization in Accountable?

Easily deduct your car expenses with Accountable by following these steps.

How can I deduct my car expenses?

You hire employees to help you run your business? This article explains what documents are needed and how to encode employee's compensation.

How to encode your employee's compensation?

This article explains what documents are needed and how to encode your director's compensation.

How to encode my company director's compensation?

Are you self-employed and  planning to buy a building for your business? Part of the cost can be deducted from your taxable income.

Buying a building for your business? Here’s what you can (and can’t) depreciate

Step-by-step instruction how to add a cancellation invoice on a purchase if your provider has offered you a partial or total refund.

How to create a credit note (Storno-Rechnung) in your expenses

Follow this simple guide to correctly record a car financial lease in Accountable, ensuring accurate business documentation.

Step-by-step guide: Encoding financial leasing of a car in Accountable 🚗

If you bought a laptop, camera, bike or car before officially starting, you can often still deduct it, but at its market value on your activity start date. Here's how.

Bought an asset before starting your business? Here's how to encode it in Accountable.

Everything you need to know about your invoices for purchases outside the European Union as a subject to VAT

🛒 How to encode my expenses outside the European Union?

Everything you need to know about recording EU purchase invoices

🛒 How to record purchases within the European Union?

A Complete Guide on stolen or broken assets

What to do when a business asset is stolen or broken beyond repair: A complete guide

Romain

Mohaned

Advanced expenses items in the app

This article provides a detailed explanation of the assisting spouse status.

Everything you need to know about the status of assisting spouse

Optimize your life as a Self Employed (insurance, pension)

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Manage and optimize your business expenses

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