📝 Context :
It may sometimes happen that you have made private purchases through a business Amazon account, which creates several accounting issues.
⚠️ The typical problems encountered are the following:
Invoices are issued in your business name and with a VAT number and sometimes under the reverse charge regime : Amazon refuses to reissue the invoices in your business name.
Incorrect VAT return: the amounts excluding VAT and the VAT itself do not reflect the actual purchases.
Risk of mixing accounts: your private and business expenses may become intertwined, which is not ideal and can lead to a tax audit.
This article guides you step by step to regularize your purchases and correct your VAT return.
💡 Tip: Record all your expenses and keep your invoices to make any adjustments easier. |
📞 Step 1: Contact the SPF
Before making any changes, contact the SPF (Federal Public Service) to:
Determine the exact amount of VAT to be regularized.
Identify the accounting account to use.
Obtain written confirmation of the required steps.
💡 Tip: Call them and send an email at the same time to keep written proof. ⚠️ This step ensures an official record and protects you in the event of a tax audit. |
🧾 Step 2: Adjust the VAT return
After validation with the finance department, you can simply contact us via chat and we will be able to make the changes manually in your account.
Generally, here are the steps to follow to regularize the situation:
Grid | Action |
86 | Add the amount excluding VAT of the private purchases. |
55 | Add the corresponding VAT |
72 | Adjust the VAT amount to deduct |
🛡️ Step 3: Prevention for the Future
To avoid encountering this issue again:
Create a separate Amazon account for your private purchases.
Make sure all business invoices are issued in your company’s name with a valid VAT number.
Keep all payment receipts and invoices.