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What should I do first when I start using Accountable?
What should I do first when I start using Accountable?

Here you will find the first steps to help you set up the app and your account correctly.

Alina Ayzyatullova avatar
Written by Alina Ayzyatullova
Updated over 4 months ago

Welcome to Accountable! We're happy to have you!

In this article, we will answer the following topics and questions:

  • General Settings (tax settings, tax numbers, start year)

  • Adjust income tax prepayments

  • How to add revenues and expenses

  • See your tax obligations

  • Interesting webinars


General settings

One of the first things we recommend to do is check your settings. This is the basis for ensuring that all your taxes are calculated correctly.

  1. Click on " account" at the bottom left

  2. Go to " settings"

  3. Select " taxes" in the settings

The first thing you need to do is select which figures you want to use to calculate your taxes. As a rule, the default settings will be selected here. We recommend extrapolation because the calculation is most accurate here.

When you register, Accountable assumes that the previous tax years have been completed. So if you still want to do your taxes for a previous year, you can choose the year right here.

The next step is particularly important, here you have to select your VAT status.

Are you....

  • Subject to VAT

  • VAT Franchisee (Small business owner)

  • Exempt of VAT (due to your profession)

And finally, you will need to choose whether you want to make income tax prepayments.

❗️If you are active as a self-employed person with a side business, you will need to specify whether this is your primary or secondary activity and adjust the number of days accordingly.


Adjust income tax prepayments

The purpose of income tax prepayments is to pay 100% of your tax in advance to get a tax bonus (or avoid a fine, depending on how you look at it).

You can pay progressively in 4 installments of 25%, or make a larger first installment in the first quarter.

Instalments are only optional for the first 3 years of your self-employed activity.

Once you have encoded all prepayments, you will get reminders for each prepayment in Accountable and the payment details for the bank transfer.


How to add revenues and expenses

There are several ways to add your revenues and expenses to Accountable.

Create a new invoice from scratch

You can create all your invoices directly in Accountable and send them directly to your customer. Here's an entire article about creating invoices.

Via Drag & Drop in Accountable Web

For your existing invoices:

1) Go to the revenue screen

2) Click on "import invoice"

3) Drag and drop your existing invoices and review them

For your expenses:

1) Go to the expenses screen

2) Click on "add expense"

3) Drag and drop them in the designated field and review them

Via email

You can also just forward your existing invoices and receipts directly via email.

Just send your revenue to revenue@accountable.eu and your expenses to expenses@accountable.eu.

The documents will create automatic revenue and expenses that you just need to review and confirm.

It is important that you send the emails only from the email address with which you are registered in Accountable. Otherwise, the email cannot be assigned to your account.

If you want to send the email from a different email address, you should set it as an "alias" under Settings > Personal Details.

Manually

Another option is to manually add your invoices and expenses directly in Accountable by clicking on either + Add Revenue in the revenue screen

or on + Create an expense manually in the expenses screen in the top right corner.


How can I see my tax obligations?

You can view your tax obligations at any time under "Taxes". If you don't see everything, click on "Show all" in the top right-hand corner.

If you start with Accountable, we assume that past obligations have been completed. If this is not the case, proceed as follows:

1) Click on the three dots at the top right of the declaration you want to unlock

2) Mark it as "not paid" and "not submitted"

Now you can edit and submit the tax declaration.


Interesting webinars

Start as Self-employed in Belgium

Thinking about starting as a self-employed professional in Belgium? Join our webinar "Start as Self-Employed in Belgium" this Tuesday at 15:00 CET.

We’ll guide you through how to get started, the different types of self-employment, your obligations, and much more. Plus, we’ll be answering all your questions in a live Q&A session.

Sounds good? Save your spot now! 😊

Tips & Tricks to use the app

Want to get the most out of Accountable? Register for our webinar "Getting started in Accountable: tips & tricks to use the app" this Tuesday at 15.00 CET.

We’ll show you how to track deductible expenses, enter invoices, and automate your bookkeeping. And of course, there will be a live Q&A to answer all your questions!

Sounds good? Go ahead and save your spot! 😊


If you have any further questions regarding this, please reach out to us. We'll happily help you.

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