💡 What is the Daily sales book?
A Daily sales book is mandatory for all self-employed individuals who do not issue an official invoice for every service or sale. Typical professions who need one are hairdressers, beauticians, psychologists, nail stylists, bakers, and so on.
❗ The Daily sales book is only for counter sales / B2C sales in Belgium, where no invoice is issued.
For any other type of sale, you must issue a proper sales invoice instead, in particular:
B2B sales in Belgium, which need to appear in your client listing.
B2B sales within the EU, which need to appear in your intracommunity statement.
You can find all about it on our blog page. Not sure if you need to keep a daily sales book? Take the quick test and find out. It only takes 30 seconds!
Note: The Daily sales book is available on web and in the mobile app. Bulk fill-in and PDF export are only available on web for now.
🎯 Who can see the Daily sales book ?
By default, the Daily sales book is enabled for Belgian users in direct sales or B2C professions (e.g., hairdressers, beauticians, paramedical professions such as physiotherapists, tattoo artists, yoga instructors, coaches, shop or e-shop managers, animal care workers, catering, hospitality, mechanics...).
It is enabled automatically when you sign up or when you switch to one of these professions. Two conditions apply: your plan must include it, and you must not have already turned it on or off yourself.
For any other profession, the tab stays hidden by default: it can be enabled manually via Settings → Daily sales book → Enable daily sales book.
💬 Good to know: you choose the first day of your Daily sales book. It can be any day from 1 January of the current year up to today. If a tax period (VAT or income tax) has already been filed this year, the earliest possible day is the day after that period ends.
Before you save that first day, the app asks you to confirm the start date. Once the first day is saved, you can no longer add earlier days.
If you were already keeping a paper daily sales book, keep it safe for the period before the first day recorded in Accountable: it remains your legal record for that period.
ℹ️ If you don't need a daily sales book, you can deactivate it via your settings.
💳 Which plans include it ?
The Daily sales book is included in the Bookkeeping, Taxes and Max plans (as well as during a Trial), and in the legacy Grow, Pro, Grow Max and Pro Max plans.
It is not included in Free, legacy Basic, or Invoicing Plus.
ℹ️ What happens if you downgrade?
If you started using the Daily sales book during your Trial and later move to a plan that does not include it, your calendar and monthly totals stay visible on web, but you can no longer open the details of each day. Creating new entries, correcting saved days or using bulk fill-in is blocked until you upgrade.
Please note: non-invoice revenues created or linked through the daily sales book are locked once the day is saved. If you need to change something later, you must create a correction in the daily sales book. After moving to a plan that does not include the daily sales book, corrections are only available after upgrading again.
⚙️ Where to find the daily sales book ?
From Revenues, click the "Daily sales book" tab. It is the last tab, after Revenues / Quotes / Clients / Recurrences / Price list
📆 Day order matters
Your daily sales book starts on the first day you save. After that, you can no longer add earlier days. This ensures your book reflects the actual date you started keeping records, in line with legal requirements.
Days must be filled in order, oldest first. You can't skip one.
You can never fill in a future date, whether one day at a time or through bulk fill-in. Only today or earlier dates are possible.
Days inside a period that has already been filed (VAT or income tax) show a lock icon. You can no longer record or correct sales on those days.
🚨 If a day is missing, you will see a banner: "This day does not follow other daily receipts", with a direct link to "Go to the first day without daily receipts". 
|
👉 How to fill in a day ?
Here's the full flow, step by step:
Open the day : Click a day directly in the calendar.
Pick a type : Select one of the three options from the dropdown menu:
Daily receipts (green): Add a line with Amount, VAT included (toggle), VAT rate (0/6/12/21%) and Description. Use the button to add revenues with another VAT rate. There can only be one line per VAT rate, so 4 lines at most.
If you're VAT-exempt or under the franchise regime, you won't see the VAT included toggle or the VAT rate, and you get a single line.
Nothing sold (blue): The shop was open, but nothing was sold that day.
Store closed (pink): A closure day (holiday, sick leave, public holiday, etc.).
💡 You need to record at least one entry every day, even during holidays, illness, or closure: just use "Nothing sold" or "Store closed".
Click "Save": The day locks and turns into a read-only summary (Type / VAT / Amount incl. VAT), with an "Edit" button for future corrections.
Have you made one or more sales of goods to private individuals (B2C) where the value of the good exceeds €500 (incl. VAT) without issuing an invoice?
If yes, here is how to record it in Accountable:
Create a single entry in Revenue for each good above €500 (incl. VAT)
→ Go to Revenue → Add a non-invoice revenue, and specify the nature of the goods sold (not just the amount).This step is required for this revenue to appear as a separate line in your daily sales book, as required by law.
Fill in your daily sales book for that day.
→ The ticket you just created will appear as a separate line. Add one more entry for the rest of that day's sales, so the total still matches your actual revenue.
Sales of €500 or less can be added directly from the daily sales book, on the day concerned, as long as each good sold does not individually exceed €500 (incl. VAT).
ℹ️ If you enter an amount over €500 that isn't covered by an existing non-invoice revenue, the app shows a warning asking you to create the good as a non-invoice revenue first.
⚠️ This rule does not apply if you already use a registered cash register (GKS), since it already records individual products.
📅 Filling in several days at once/ Bulk fill-in
The Bulk fill-in button lets you select multiple consecutive days on the calendar to apply Store closed or Nothing sold to all of them at once.
This feature is only available on web for now.
ℹ️ Bulk fill-in only covers "Store closed" and "Nothing sold". Sales amounts always need to be entered day by day, as they vary.
🔒 A day is greyed out and cannot be selected for bulk fill-in if it already has revenues, if it's already filled in, or if it's locked by a filed tax period.
For a day that already has revenues, you'll see a small icon. Hovering over it shows: "Existing revenues. Bulk fill is only for days that are closed or have no sales."
1)Click "Bulk fill-in", then select the days one after another (click or drag), starting from the next day to fill in. A bar at the bottom shows how many days are selected. If you unselect a day, every later day is unselected too.
2)Choose "Store closed" or "Nothing sold"
3)Click "Save" to confirm.
→ All selected days are updated at once with the status you chose.
🔄 Automatic link with non-invoice revenues (tickets)
If non-invoice revenues already exist for a day (for example, till receipts), they are linked to that day automatically the first time you save it, and the form opens pre-filled with their totals. They show up in the "Non-invoice revenues for today" section, marked "Linked" once the day is saved.
The daily total can never be lower than the sum of those linked tickets. This rule applies per VAT rate.
If the daily total entered is higher than the sum of existing tickets, an additional non-invoice revenue is automatically created to match the difference. In the Revenues list, it shows as a daily sales book entry with an "Auto" label and an unknown client.
Corrections: if you correct a saved day, the revenue the app created automatically is updated to match the new total. It is deleted if the difference drops to 0. Non-invoice revenues you entered yourself stay as they are, unless you remove them during the correction.
If you correct a day to "Nothing sold" or "Store closed", all revenues linked to that day are deleted. The app warns you before doing so.
Example:
On 1 August 2026, there is already an entry for revenue without an invoice (€60) which is marked as ‘Linked’. The total sales for the day (2 haircuts) also amount to €60: this matches exactly, so nothing else happens.
On 9 August 2026, you had already entered an revenue without invoice(ticket) for €60 under ‘Revenue’. When recording your daily sales, you realise that you had in fact earned €70 that day.
You can enter €70 as the daily income amount (NB: The daily sales amount cannot be less than the sum of any income entries without invoices recorded for that day) .
The app will automatically create an additional receipt for €10 so that the total of the receipts (60 + 10) matches the daily sales amount (70).
⚠️ Correcting an already-saved day
Once a day is saved, it cannot be erased or deleted.
To make a change:
Click Edit on the saved day.
Enter the reason for correction (mandatory).
Enter the adjusted amounts and click Save.
The original entry remains visible (crossed out), and a new corrected entry is created.
If you open a non-invoice revenue linked to a saved day, a message explains that it's locked and offers a button to make a correction. You also can't add a new non-invoice revenue to a day that's already saved.
📤 Exporting your Daily sales book (PDF)
You can download your Daily sales book as a PDF. This feature is only available on web for now.
Go to Revenues → Daily sales book tab.
Click Export, at the top of the calendar, to the right of Bulk fill-in.
Choose the period: Last month (selected by default), This year or Last year. You can also select your own months in the calendar, up to 12 months per export.
Click Generate export. The PDF downloads directly to your computer.
ℹ️ The Export button stays greyed out until you have saved at least one day. You can only select months that contain saved days.
What’s in the PDF?
Under the legal title “Dagboek van ontvangsten · Journal des recettes”: the exported period and your business details (company name, full name, address and VAT number).
One page per month, with every saved day in date order: the amount per VAT rate (0%, 6%, 12%, 21%) and the total incl. VAT. “Nothing sold” days show 0,00 and closed days show a dash.
Each sale of goods above €500 on its own line. This line is for information only and is not added to the totals.
At the end of each month: the taxable base, the VAT and the total incl. VAT for each rate, plus the grand total for the month.
The PDF is generated in the language of your app.
Corrections: the original line stays as it was first entered. The correction appears as a separate line on the date you made it, with the old and new amounts and the reason. A correction that changes no amount (for example, switching a closed day to “Nothing sold”) does not appear in the PDF.
ℹ️ If you’re VAT-exempt or under the franchise regime, the PDF shows a single “Total incl. VAT” column, without the split per VAT rate. A footnote mentions the legal basis that applies to you.
⚠️ Only saved days are exported. Days you haven’t filled in yet are skipped. A month that isn’t fully filled in is marked as a preliminary statement.
💡Download your Daily sales book regularly and keep a copy: it must be kept for 7 years, even after your Accountable account is closed. If you switch the Daily sales book off in your settings, the export is no longer available.
❓ Frequently asked questions (FAQ)
Q: Can I start my daily sales book on an earlier date?
Yes, from 1 January of the current year, or from the day after the last filed tax period. Once the first day is saved, you can no longer add earlier days.
Q: Can I skip days?
No. Days must be filled in chronological order, oldest first. If you had no sales, select "Nothing sold". If your business was closed, select "Store closed".
Q: Can I delete a saved day?
No. Once a day is saved, it cannot be erased. If something is wrong, you need to create a correction. The original entry remains visible.
Q: Can I still edit normal non-invoice revenues?
Yes. Regular non-invoice revenues that are not linked to a saved Daily sales book day can still be edited as usual. However, once a non-invoice revenue is linked to a saved Daily sales book day, it is locked and any changes must go through the Daily sales book correction flow.